ARCHIVED: In IU Webmail, what's available under Options?
Your IU Webmail Options determine how you view your mail and how the interface behaves, among other things.
To set or change your Webmail Options, log into your email account using the Webmail interface. Once you are logged in, click the
link in the header bar at the top of the Webmail screen. This will take you to a new page with three sets of Options you can configure to your liking.On this page:
General Options
The Options under the heading "General Options" allow you to personalize your name and address, as well as set the language, time zone, and date format for your Webmail display:
- Personal Information: This option allows you to
choose an identity to use when you correspond using Webmail. The
default identity uses your name and email address as they appear in
the IU Address Book. To create a new identity, or change an existing
one, click
You may also select an identity to delete, and then click
.To select an alternate identity as your default, from the drop-down list under "Your default identity:", select the identity you wish to use as the default. Then click
. . Select an identity to change
from the drop-down list at the top under "Select the identity you want
to change:", or fill in the required fields to create a new
identity. When you have made your desired changes,
click at the bottom of the screen.
- Locale and Time: You can use this option to
change the language in which menu items, explanations, and help
documents are displayed. Under "General Options", click
You may also select your time zone, choose whether to display 24-hour times, and select the date format you prefer.
To save your changes, click
. . Then, from the drop-down list under "Select your preferred
language:", choose the language you wish to use.
- Share Folders: This option allows you to share your mailbox with other Webmail users.
Message Options
In this section you can customize your options for composing and displaying your mail, and for how Webmail handles new mail. Click
, , or to access the detailed options listed below. To save any changes you make, click .- Message Composition: This set of options allows
you to customize how the "Message Composition" window
behaves and appears, as follows:
- is checked by default, which means that when you reply to a message or create a new message, Webmail will open a new window. To have the compose message window open in the same browser window, uncheck the box.
- In the field next to "Wrap text at this many characters.", you can set the width of your message. The default is set to 80 characters.
- Select if you would like to use a GUI editor that has buttons for common text formatting options.
- Select if you would like to run spellcheck on your messages before sending them. You can also specify the number of errors reported per screen when spell checking. The default value is three errors per screen.
- Select if you would like to see a confirmation message after you send email.
- By default, is checked, so that when you reply to a message, the original is automatically included with your response. To change this, uncheck the box.
- Check if you would like a brief header summary to appear when you are replying to a message.
- In the field under "How to attribute quoted lines in a reply:", you can enter the character you wish to precede each line of quoted text in your message. The default is > , but you can change this to any character you choose.
- From the drop-down menu under "Drafts folder:", you can select the
folder in which you wish to have Webmail store postponed messages. You
can select a currently existing folder, or select
Drafts
in the main level of your account. , in which case Webmail will create a new folder
called - is checked by default. When you save a message instead of sending it, so that you can resume composition at a later time, Webmail will automatically close the "Message Composition" window (if it was a separate window), or return to the message list.
Drafts
folder). Check the box if you want your drafts to be marked "Unseen". is unchecked by
default. This option controls whether your drafts are saved with a
status of "Unseen" (orange background and closed envelope icon when
you view the contents of the - is unchecked by default. Check the box if you want the ability to set the "X-Priority" header.
- In the drop-down list under "Your default charset for sending messages:", you can specify a character set. The default is US-ASCII.
- A drop-down list appears under "Your default encryption method for sending messages:", but no encryption methods are currently available.
- Under "Request read receipts?", you can select , , and . This option allows you to set whether you will automatically ask for notification when a message is opened by the recipient. Not all clients will be able to respond to requests for a read receipt.
- Under "Request delivery confirmation?", you can select , , and . This option allows you to automatically ask for notification when a message is delivered to the recipient's inbox. (Note that this doesn't mean the recipient has seen it, only that it's been delivered.) Not all mail servers will be able to respond to delivery confirmation requests.
- Message Viewing: You can change the following options
for how your messages appear:
- ARCHIVED: About the IU spam quarantine service and ARCHIVED: At IU, how can I filter my incoming Cyrus mail?) is unchecked by default. Check it if you would like your messages filtered. (Note that IU offers a spam quarantine service and a more sophisticated filtering capability in Webmail. See
- is unchecked by default. Check the box if you would like to see an icon in your folder lists that will allow you to remove the attachments from messages but retain the messages in your mail folders.
- is checked by default. For HTML messages displayed inline, this allows you to specify whether all image tags should be blocked until you specifically decide to view the images. The images will always be displayed if you're viewing an HTML attachment.
- is checked by default. If you're blocking images as described above, this will allow you to specify whether the block should be lifted if the sender appears in your Address Book.
- By default, is checked. This means that when you reply to a message that already contains a reply to an earlier message, you will have several different levels of quoting, each of which will be displayed with a different color. To turn this feature off, uncheck the box.
- By default, is checked. Uncheck the box if you do not want this capability.
- Under "Should large blocks of quoted text be shown or hidden by default?", you can select , , or .
- , when checked, means that any signatures in email messages you receive will be displayed very faintly. To have signatures appear the same as the regular text of the message, uncheck this box.
- ARCHIVED: In IU Webmail, how can I view Japanese language characters? is unchecked by default. See
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to be converted to icons. is unchecked by default. Check the box if you would like
text emoticons like - Under "How do you want to display attachments?", you can choose , , or .
- New Mail: The following New Mail options are available:
- From the drop-down list under "Refresh Folder Views:", you can select how frequently you wish to have Webmail check your account for new messages.
- is checked by default; each time new mail arrives in your account, a pop-up window will notify you. If you do not wish to have these pop-up notifications, uncheck the box.
Other Options
The Other Options include a variety of display options and automatic tasks to customize the way Webmail appears and behaves. To make changes, click the appropriate link; to save your changes, click
. The following options are available:- Mailbox and Folder Display Options: This set of
options controls the way the Webmail interface appears, as follows;
click
- Under "When opening a new mailbox, which page do you want to start on?",
you can select from the following:
- From the drop-down menu under "Default sorting criteria:", you can choose to sort your mail by (according to the time at which each message arrived in your account), (according to the time each message was sent), (according to who sent each message), (according to the recipients in the "To:" field of each message), (alphabetical order according to the text in the subject field of each message), (how large each message is, in kilobytes), and (places messages that are in response to an earlier message into a single "thread" for easier viewing of an extended back-and-forth email conversation).
- From the drop-down menu under "Default sorting direction:", you can choose either or for the sorting direction. When you select , messages will be sorted according to the value you selected in "Default sorting criteria:" from top to bottom. So, for example, if you selected to sort by arrival time in the ascending direction, the most recent messages will be at the bottom of the screen when you view your list of messages. Selecting will place the newest messages at the top of the list.
- In the field next to "Messages per page in the mailbox view.", you can set how many messages you would like to have displayed on each page when you are looking at your list of messages. The default value is 20 messages per page.
- Under "The From: column of the message should be linked:", you can
select whether the information in the "From:" column will link to anything,
and, if so, to what. Your options are:
- Under "Format of message dates in the mailbox view for messages dated today", you can select the format for the timestamp on messages received today.
- From the drop-down menu under "Expand the entire folder tree by default in the folders view?", you can select , , or . Expanding the folder tree means that when you click from the Webmail header bar, Webmail will display the folders that are nested inside other folders. Select if you do not wish to have all of your nested folders displayed automatically, or if you would like all nested subfolders to be displayed; or, select to have Webmail automatically return to the way it last displayed your list of folders.
- If you do not wish to have Webmail display the legend at the bottom of the list of messages, uncheck The legend is the description of what each icon means in the color-coded list of messages.
to save your changes:
- Under "When opening a new mailbox, which page do you want to start on?",
you can select from the following:
- Address Books: Here, you can select address book sources for adding and searching for addresses. You can select which campus Address Book(s) to search, and in which order to search them, when expanding addresses in the "To:", "Cc:", or "Bcc:" fields of a message you are composing. You can also choose to expand names in the window automatically in the background, have recipients automatically added to the default address book, and list all contacts when loading the contacts screen. Follow the on-screen instructions to make your changes, and then click .
- PGP Options: Here, you can enable or disable PGP functionality. By default, it is disabled. To save your changes, click .
- S/MIME Options: Here, you can enable or disable S/MIME functionality. By default, it is disabled. To save your changes, click .
This is document ajic in the Knowledge Base.
Last modified on 2018-01-18 13:14:27.