ARCHIVED: In my IU Webmail address book, how do I add or remove entries?
In IU Webmail, there are two kinds of address book entries: contacts and distribution lists. Contacts are individual entries, containing names, email addresses, phone numbers, and other notes about the entry. Lists provide an easy way to group contacts together in order to more easily send mail to more than one person at a time. Follow the appropriate steps below to add or remove contacts and lists:
- Add an entry:
- Remove an entry:
Add an entry
Add a contact
To add a new address book entry for an individual:
- Log into IU Webmail. Open the address book by clicking in the header at the top of the screen.
- The header at the top of the screen will change to include several new links. Click .
- Enter the information you wish to include for this contact in the appropriate fields, and then click .
- The screen will refresh and display the information for the
contact you just added:
- To further edit this contact, click .
- To delete the contact, click .
- To add another contact, in the header bar at the top of the screen, click .
- To return to the main address book view, in the header bar at the top of the screen, click .
Add a list
To create a distribution list in Webmail, you must first add to your address book all the contacts you wish to include in the list. Then, select all the appropriate contacts and create the list:
- From the list of contacts, check the box to the left of each contact you wish to include in your distribution list.
- From the drop-down menu, select , and then click .
- In the dialog box that appears, type a name for your list. Click .
When the screen refreshes, you should see a new entry for the list you just created. On the left side, there will be an icon that looks like two heads, which indicates that this is a distribution list. The email address column will be empty, but you can see what addresses are included in the list by clicking the name of the list. The address book screen will change to include only the names in that distribution list. From here, you can edit the list according to the instructions below.
Add a contact to an existing list
To add a contact to an existing list:
- Log into Webmail. Open the address book by clicking at the top of the main Webmail screen.
- If you don't see all of your contacts and lists, click .
- From the listing of contacts and lists, check the box beside each contact or list you wish to add to a distribution list. You may add one distribution list to another, though to avoid duplication of recipients, UITS does not recommend this.
- From the drop-down menu, select the list to which you wish to add the contacts, and then click .
Remove an entry
Remove a contact or a list
To remove a contact or a distribution list:
- Log into Webmail. Open the address book by clicking at the top of the main Webmail screen.
- If you don't see all of your contacts and lists, click .
- From the list of contacts and distribution lists, place a check next to all the entries you wish to remove. Click . Click to confirm the deletion.
Remove a contact from a list
To remove a contact from a distribution list without removing the contact entirely from your address book:
- Log into Webmail. Open the address book by clicking at the top of the main Webmail screen.
- If you don't see the list you want to work with, click .
- Select the distribution list you wish to change by clicking its name. Do not click the "Edit" icon next to the name; this will take you to a different editing screen, and will not allow you to remove email addresses from the list.
- On the next screen, place a check in the box to the left of each address you wish to remove from the list.
- Just above the checkbox column, click . Click to confirm. The screen will refresh and display the new contents of your distribution list.
This is document ajia in the Knowledge Base.
Last modified on 2018-01-18 13:04:19.